CDC webinar on the diabetes prevention organizational capacity assessment: transcript

Key points

• The assessment is a set of questions answered yes, no, unsure or not applicable; if no and unsure answers outnumber yes answers, those areas need work before applying.
• The DPRP standards are the most important document for any organization seeking or keeping CDC recognition.
• Lifestyle coaches must have at least 12 hours of training from a qualifying training entity and be trained on their curriculum before their first class.
• Organizations must have staff able to collect and submit evaluation data in comma separated value format every six months, or contract with a third-party data aggregator.
• In-person programs need private settings for weighing participants, and online programs need a suitable platform and digital ways to obtain weights.
• High initial enrollment is key to sustainability so that at least five participants complete the year-long program despite attrition.

Chapters

1. 0:01Purpose of the Organizational Capacity Assessment
2. 1:31Scoring the assessment responses
3. 2:03DPRP standards and program staffing
4. 4:25Lifestyle coach and coordinator training requirements
5. 7:03Data collection and submission capacity
6. 8:31Location and delivery mode for in-person and online programs
7. 10:18Enrollment, sustainability and available resources
8. 11:24Closing and further resources

Full transcript

0:01Welcome to the National Diabetes Prevention Program Organizational Capacity Assessment webinar brought to you by the Centers for Disease Control and Prevention's Diabetes Prevention Recognition Program, DPRP. The Organizational Capacity Assessment is an important tool for determining an organization's readiness to apply for CDC recognition. Whether you are a new organization interested in applying for CDC recognition or an already CDC-recognized organization, assessing your organization's capacity will help identify areas that may need to be enhanced to ensure you are able to successfully deliver the year-long Lifestyle Change Program with quality and fidelity to the evidence-based DPRP standards and sustain the program long-term.

0:55Sustainable Lifestyle Change Programs are those that have the capacity to implement the lifestyle change program over time without federal, state, local government, or other non-governmental grant dollars. The assessment is designed as a series of questions that are grouped by topic. As you read each question, you will check the box that corresponds to your answer, yes, no, unsure, or NA for not applicable.

1:31Potential organizations are instructed to total the number of yes, no, unsure, and NA responses at the bottom of the questionnaire. If the total number of no and unsure responses outnumber the yes responses, these are areas that should be worked on before applying for CDC recognition. Because many of you represent organizations that are already recognized, we would ask you to see these as areas that require some attention.

2:03Let's talk through the questions. The first question on the assessment simply asks if your organization's staff has read the DPRP standards and operating procedures. The DPRP standards is the single most important document that any organization seeking or maintaining CDC recognition should be familiar with. Everything an organization needs to know about the lifestyle change program and what it takes to become fully recognized is found in the standards.

2:39The standards provide detailed guidance on assessing organizational capacity, applying to the program, addressing curriculum and staffing requirements, collecting and submitting data, understanding the recognition process, and assessing technical assistance. Does your organization's leadership, as well as the program coordinator and lifestyle coaches, support your CDC recognition in your efforts to deliver the program? If you are applying for CDC recognition, do you have appropriate staff in place such as a program coordinator and trained lifestyle coaches per the criteria outlined in the DPRP standards?

3:20For example, lifestyle coaches are required to have a minimum of 12 hours of coach training through a training entity holding a memorandum of understanding with CDC. Training entities can be found on the National DPP's Customer Service Center webpage. Staffing requirements and responsibilities are listed in Appendix C of the DPRP Standards. The capacity assessment explores if your organization has hired or plans to hire a diabetes prevention coordinator and lifestyle coaches with the knowledge, skills, and abilities listed in Appendix C entitled Staff Eligibility, Skills and Roles, and Sample Job Description. Program coordinators should supervise daily operations of the Lifestyle Change Program and should provide guidance and support for Lifestyle Coaches. All Lifestyle Coaches must be trained to the specific curriculum

4:25being used by the recognized organization before offering their first class. The recommended minimum length of formal training for new Lifestyle Coaches is at least 12 hours or 2 days. Formal training is defined as training conducted by one of the four following entities. A training entity that has a memorandum of understanding with CDC and is listed on the CDC website, a private organization with a national network of program sites, a CDC-recognized virtual organization with national reach, or a master trainer.

5:11It is required in the DPRP standards that lifestyle coaches receive minimally 12 hours of training on the use of a CDC-approved curriculum for teaching year-long lifestyle change programs. It is highly recommended that program coordinators receive training on computer skills necessary for data collection and interpretation of participants' outcomes to effectively monitor their progress towards meeting program goals. CDC does offer sponsored webinar trainings on specialized topics such as program delivery, entitled Welcome to the DPRP, and data submission, entitled Submit for Success. Organizations should have appropriate staff view these webinars, which are housed on the National DPP's Customer Service Center webpage. These trainings are updated with each new revision of the DPRP standards every three years.

6:18Organizations are responsible for providing training to comply with federal, Health Insurance Portability and Accountability Act, HIPAA, state and or local laws governing the protection of personally identifiable information, PII data, as CDC does not permit the transmission of PII. Additional refresher training and trainings to develop new skills needed to effectively manage and deliver the year-long Lifestyle Change Program will be offered by MOU holding training entities with CDC and should be provided to Lifestyle Coaches by organizations as well.

7:03Does your organization have the staff with the knowledge, skills, and tools needed to collect, enter, and submit the required DPRP evaluation data elements using a comma separated value format to the CDC DPRP? If not, providing basic Excel spreadsheet training would be highly recommended as DPRP data are collected and submitted in this format unless an organization contracts with an outside data aggregator. In that case, a basic understanding of data collection and submission is still necessary.

7:51If you answered no or unsure about whether your key lifestyle change program staff have the ability to collect and submit evaluation data to CDC, you might consider contracting with an external organization, for example, a third-party data administrator. Although the Lifestyle Coach or Program Coordinator will collect the participants' data, a third-party administrator or data aggregator will have the knowledge, skills, and tools needed to collect, enter, and submit the required DPRP evaluation data.

8:31Your organization will be responsible for submitting these data to CDC's DPRP every six months. When considering the location and delivery mode for organizations offering in-person only programs, ask yourself, does your organization have any designated space in which to conduct the year-long lifestyle change program? Does your organization provide private settings in which participants can be weighed and monitored by a lifestyle coach?

9:06Private weight settings are important to a participant's comfort and willingness to be weighed weekly. A participant not wanting to be weighed in front of a lifestyle coach may still weigh themselves at home and tell the coach their weight verbally or provide it to the coach in writing. When considering the location and delivery modes for online and virtual programs, ask yourself, does your organization have an appropriate technology platform to deliver the online version of the year-long lifestyle change program?

9:45Does your organization have an appropriate platform to allow participants to interact with the lifestyle coach over the year-long lifestyle change program, does your organization have the ability to obtain weights via digital technology such as Bluetooth-enabled scales. The importance of high enrollment numbers of eligible participants and recruitment and enrollment concerns are addressed in both the capacity assessment and the DPRP standards.

10:18Both are key to sustainability. High initial enrollment numbers are essential to ensuring a minimum of five or more participants complete the year-long lifestyle change program as required by the DPRP standards and that the organization can be evaluated for preliminary or full CDC recognition. There is always some attrition in participation as the year-long program progresses, so planning for this up front is essential.

10:49There are many resources available to help with program sustainability. Examples of such resources are listed within a capacity assessment and include recruiting participants, toolkits for insurers and employers, retention tools, and many more. An organization's commitment to helping people with prediabetes strive to prevent type 2 diabetes and improve their health through this program is very important.

11:24This concludes the Organizational Capacity Assessment webinar short. Please visit the National DPP Customer Service Center at nationaldppcsc.cdc.gov for more resources and to submit any questions that you may have. If you want to see more examples and details, you can find the full-length version of the Submit for Success webinar on the Customer Service Center by searching for Data Entry Submit for Success webinar in the search bar.

12:02Thank you for joining with us to help prevent Type 2 diabetes in the U.S.

Source and licence

Recording: File:Webinar- Organizational Capacity Assessment Short.webm by Centers for Disease Control and Prevention (2020-02-26), via Wikimedia Commons. Licence: Public domain.

The transcript is machine speech-to-text by the TidyTools Audio & video transcriber; the summary, key points and chapters were written by Claude from that transcript. Both may contain errors: check the recording before quoting it.